We are looking for a proactive and detail-oriented Junior HR Executive to support the HR function in day-to-day HR operations, employee coordination, documentation, attendance, HRMS, recruitment support, and administrative activities. The primary objective of this role is to provide day-to-day operational support to the HR function, enabling the Senior Manager HR to focus on strategic HR activities, employee relations, talent management, performance management, HR processes, and organizational initiatives. The industry for this position is Media, Publishing, and Retail Intelligence.
Key Responsibilities and Operational Scope:
HR Operations and Employee Support: Handle day-to-day HR queries and provide timely support to employees. Maintain employee records, physical documents, and digital HR files. Assist with complete joining formalities, employee onboarding, and exit clearance processes. Prepare and issue official HR letters, certificates, experience letters, and other documentation. Coordinate with employees to ensure the timely closure of all pending documentation.
Attendance, Leave, and HRMS Management: Monitor daily attendance and leave records across teams. Coordinate with employees and respective reporting managers for attendance regularization. Assist in monthly attendance and leave closure required for payroll processing. Regularly update and maintain accurate employee information in the HRMS platform while supporting employees with basic HRMS-related queries.
HROne Implementation and System Support: Coordinate and follow up with the HROne implementation and technology teams for the smooth and timely completion of implementation milestones. Compile and share required employee data in prescribed formats while maintaining strict data accuracy. Support testing and validation of HROne modules, workflows, and approval matrices prior to go-live. Track technical or system issues and liaise with the HROne support team for prompt resolution. Provide front-line system guidance and support to employees.
Recruitment Support: Assist the recruitment lifecycle from sourcing profiles to candidate onboarding. Coordinate and schedule interviews between candidates and hiring managers. Maintain structured candidate trackers and recruitment pipeline records. Handle offer documentation, pre-joining follow-ups, document verification, and Background Verification (BGV) processes. Assist in posting open job requirements on relevant recruitment channels and job boards.
Employee Engagement and HR Activities: Actively participate in planning and executing employee engagement activities, internal events, team celebrations, and employee recognition initiatives. Assist in communicating HR policies, company announcements, and organizational updates. Support the organization of company-wide meetings, town halls, and internal gatherings.
Compliance and Audit Documentation: Maintain meticulous compliance files and HR records. Assist in monthly statutory audits covering PF, ESIC, and related regulatory activities. Prepare necessary documentation required for PF, ESIC, group insurance, and employee welfare schemes. Assist in organizing supporting records for internal and external HR audits.
Candidate Profile and Desired Skills:
Holds an MBA or PGDM in HR, BBA, B.Com, or a graduate degree in a relevant discipline. Freshers with relevant HR internship experience or candidates with up to 1 year of HR experience are welcome to apply.
Strong written and verbal communication and interpersonal skills.
Good working knowledge of MS Excel, spreadsheets, and MS Office tools.
Excellent coordination, follow-up, and multitasking abilities with a positive attitude.
High degree of integrity to handle confidential employee and payroll data responsibly
