Side is looking for a proactive and detail-oriented HR Executive to support day-to-day HR operations, employee engagement activities, and internal event management. The role will support the complete employee lifecycle including onboarding, employee documentation, HR records management, employee queries, transfers, confirmations, contract administration, offboarding, and exit processes.
The HR Executive will also contribute to employee communication, engagement initiatives, internal events, welfare activities, and coordination with multiple internal teams. This position will initially be offered as a six-month fixed-term contract, which may be extended based on individual performance and business requirements. Permanent employment may be considered in the future based on business needs and performance.
Key Responsibilities
Support end-to-end employee lifecycle activities including onboarding, employee documentation, record maintenance, transfers, employment confirmations, contract extensions, employee exits, and employee data updates.
Coordinate onboarding processes including joining documentation, induction and orientation sessions, ID card and access creation, post-joining documentation, and company policy briefings.
Maintain accurate employee records including physical and digital employee files, HRMS and ERP updates, attendance records, resignation trackers, employee data trackers, and HR reports.
Support employee offboarding activities including exit interviews, resignation documentation, exit paperwork, full and final settlement coordination, relieving letters, and service letters.
Handle employee HR queries and ensure timely follow-up and resolution.
Coordinate with Administration, IT, Payroll, Finance, Talent Acquisition, and Operations teams for HR-related activities.
Support documentation related to employee warnings, incident reports, policy violations, and formal employee communications.
Ensure compliance with company policies, HR processes, documentation standards, and applicable employment requirements.
Support employee engagement initiatives including employee celebrations, rewards and recognition programs, town halls, festive events, and internal engagement activities.
Coordinate with vendors, employees, and internal stakeholders for event planning, arrangements, and logistics.
Prepare employee communications including event announcements, posters, invitations, and internal notices.
Track event budgets and support purchase requests, payment requests, and expense submissions.
Support employee surveys, feedback collection, and follow-up actions.
Coordinate employee welfare initiatives including birthday communications, newborn gifts, condolence support, and other employee care activities.
Candidate Requirements
Good understanding of HR operations and employee lifecycle processes.
Strong verbal and written English communication skills.
Good interpersonal and employee-facing skills.
Ability to maintain confidentiality and handle sensitive employee information.
Strong organizational and coordination skills with high attention to detail.
Ability to manage multiple tasks and changing priorities.
Strong ownership and follow-up skills.
Proficiency in Microsoft Office including Excel, Word, and PowerPoint.
Basic Excel formula knowledge including VLOOKUP preferred.
Ability to collaborate with cross-functional teams.
Creative mindset and willingness to support employee engagement activities.
Basic understanding of Indian HR practices and Karnataka employment requirements.
Ability to learn and use HRMS and ERP systems.
Qualifications And Experience
Bachelor’s degree or MBA in Human Resources or related field.
Approximately six months to one year of relevant experience in HR operations, employee engagement, employee documentation, or event coordination.
Previous experience using HRMS or ERP tools will be advantageous.
Experience supporting onboarding and offboarding processes preferred.
Experience coordinating group onboarding will be beneficial.
Working Arrangements
This is an office-based role at the SIDE Bengaluru studio. The business operates 24 hours a day, seven days a week. The role requires monthly rotation between day and night shifts. Night-shift timings may include 8:00pm to 5:00am IST or 9:00pm to 6:00am IST. Candidates must be comfortable working rotating night shifts.
Night-shift allowance will be provided based on the number and timing of night shifts worked. Company transport is available for qualifying night-shift employees within the approved transport radius. Candidates should live within approximately 20 kilometres of the office or be willing to relocate closer before joining.
