Job Description
Non-Profit / Education / Development Sector. Position Overview - Primary responsibilities are tactical in nature, involving the implementation and administration of HRIS Workday, POSH processes, Performance Management Support, Employee Orientation and Induction, Employee Engagement support and Learning and Development support. This position reports to the Sr. Manager, People Operations. Key Responsibilities - Workday HRIS End-to-End Management - Manage end-to-end employee lifecycle transactions in the HRIS, including creation of employee IDs and onboarding of new joiners. Create and manage Supervisory Organizations and ensure accurate organizational structures in the system. Process and update employee transfers, reporting changes, terminations, and other employee movements. Process Leaves of Absence, including maternity, paternity, and other applicable leaves. Conduct monthly HRIS audits to identify discrepancies, ensure data accuracy, and maintain up-to-date employee records. Ensure timely and accurate HRIS updates in line with organizational policies and processes. POSH Process Management - Manage and coordinate the end-to-end POSH process across the organization in accordance with the POSH Act and organizational policies. Coordinate with the Internal Committee IC and relevant stakeholders for POSH-related processes, including complaint management, documentation, meetings, and proceedings. Support the planning and coordination of POSH awareness sessions, IC orientations, and employee sensitization programs. Maintain confidential POSH records, documentation, and reports while ensuring timely and appropriate follow-up on cases. Support periodic compliance activities and ensure adherence to statutory and organizational POSH requirements. Employee Orientation and Induction Management - Plan, coordinate, and conduct employee orientations and induction programs for new joiners across the organization. Coordinate with relevant departments to ensure timely completion of functional, organizational, and policy-related orientations. Schedule and facilitate virtual and in-person induction sessions and track completion of mandatory onboarding activities. Gather feedback and continuously improve the orientation process. Annual Performance Management and Promotion Support - Support and coordinate the end-to-end annual performance appraisal process. Coordinate with managers and employees to ensure timely completion of goal setting, performance reviews, evaluations, and final ratings. Maintain performance-related records and HRIS data throughout the appraisal cycle. Support the communication and implementation of appraisal outcomes, including salary revisions and promotions. Monitor timelines and follow up on pending activities. Learning and Development Support - Provide backend and logistical support for learning and development programs across the organization. Coordinate with facilitators and participants for scheduling and smooth execution of training programs. Manage training calendars, participant lists, invitations, attendance, and completion records. Support coordination of training venues, virtual links, and materials. Employee Engagement Support - Plan and organize employee engagement activities across all states in virtual and in-person formats. Coordinate Town Halls, direct management communication forums, and the Annual Awards Ceremony. Support in conducting internal surveys such as GPTW and ESS. Other Support - Operate within the HR Budget, ensure statutory compliance, manage audits related to people operations, review employee appeals through compliant procedures, and support the broader people operations team. Child Protection and Equal Opportunity - Room to Read is a child-safe organization where personnel must adhere to the Child Protection Policy and Code of Conduct. It is proud to be an equal opportunity employer.
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