Job Description
Tungsten Automation, formerly known as Kofax, is a global leader in intelligent workflow automation, content management, and digital transformation technologies. Operating within the Software and Information Technology Services industry with an enterprise employee size spanning one thousand to five thousand employees globally, the organization builds mission-critical automation systems for leading businesses across the globe.
Reporting directly to the Payroll Manager for APJ, this India-based role carries complete ownership of end-to-end monthly payroll operations and statutory filings for employees situated across India, Australia, and Japan. The position manages day-to-day compliance monitoring, internal controls, and outsourced vendor oversight within the regional payroll governance framework. The role functions in close coordination with a counterpart Payroll Specialist located in Malaysia, providing reciprocal backup coverage across the eight-market Asia-Pacific and Japan region.
Key Responsibilities
Monthly Payroll Execution
Manage end-to-end monthly payroll for operations in India, Australia, and Japan, covering regular hires, contractual modifications, lateral transfers, and separations.
Audit and validate inputs including attendance logs, leave balances, overtime, commissions, quarterly bonuses, benefits, and special one-off payments submitted by business and HR units.
Execute computational processing through regional payroll platforms, running extensive pre-payment reconciliation tests to guarantee monetary precision.
Interface with local outsourced payroll providers like ADP to ensure adherence to country-specific processing schedules.
Prepare and transmit banking payment files to relevant financial institutions and formulate general ledger payroll files for downstream accounting reconciliation.
Investigate and resolve payment discrepancies, banking rejections, and employee payroll tickets within established turnaround parameters.
Formulate monthly variance reports and reconciliation workbooks for regional managerial review.
Annual Salary Tax Filings and Compliance
Prepare and support yearly salary tax statements across jurisdictions, including Indian Form 16 certificates and quarterly Form 24Q filings, Australian income finalizations through Single Touch Payroll to the ATO, and Japanese Year-End Adjustments alongside Gensen Choshuhyo withholding documentation.
Reconcile cumulative yearly compensation figures against monthly payroll records before statutory submissions.
Facilitate prompt dispatch of annual withholding statements to employees within legally mandated schedules.
Statutory and Operational Disbursements
Calculate and remit monthly statutory contributions across all target territories, covering Indian Provident Fund, ESI, Professional Tax, and Gratuity obligations, Australian Superannuation Guarantee levies, PAYG withholding, and state payroll taxes, alongside Japanese Social Insurance, Employment Insurance, Industrial Accident Compensation Insurance, and regional resident tax deductions.
Manage non-statutory payments in India such as food coupon allocations, administrative costs, and meal card balances.
Maintain comprehensive audit trails including bank confirmations, challan receipts, and statutory acknowledgements.
Governance, Audit, and Continuous Improvement
Operate within regional standard operating procedures, internal control ownership matrixes, and SOX-style audit frameworks.
Track legislative amendments across relevant countries to update internal processing rules and vendor configuration models.
Identify operational risks and record them systematically into the regional compliance risk register.
Drive workflow automation, support payroll system implementations, and deliver technical backup coverage for sister markets across Southeast Asia during peak workloads.
Candidate Profile and Experience
Bachelor degree in Commerce, Finance, Accounting, Human Resources, or an allied discipline, with recognized payroll or taxation certifications serving as a strong plus.
Three to five years of hands-on payroll operations experience, ideally spanning India, Australia, and Japan.
Practical exposure to year-end salary tax adjustments and annual filing submissions across multi-country setups.
Sound knowledge of statutory frameworks, including Indian PF and ESI rules, Australian Superannuation and Single Touch Payroll standards, and Japanese Shakai Hoken systems.
Familiarity with enterprise platforms like ADP or Workday, paired with advanced Microsoft Excel and reconciliation abilities.
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