Job Description
Clicksoft Solutions is hiring an experienced Senior US HR Operations Executive to lead end-to-end consultant onboarding, compliance management, vendor documentation, and U.S. immigration coordination. The candidate will serve as a bridge between internal recruitment teams, account managers, external vendors, consultants, and legal attorneys to ensure all U.S. workforce processes adhere to USCIS and U.S. Department of Labor (DOL) regulations.
3. Key Responsibilities & Functions
A. Consultant Onboarding & HR Documentation
Direct end-to-end onboarding processes for W2 consultants across the United States.
Verify and collect essential pre-employment documentation, background check reports, I-9 compliance forms, and identity verification documents.
Maintain accurate consultant records, employment contracts, and employee database entries in compliance with U.S. labor guidelines.
B. Vendor & C2C Contract Management
Prepare, audit, and manage Corp-to-Corp (C2C) paperwork, including Master Services Agreements (MSA), Subcontractor Agreements, and Purchase Orders (PO).
Execute vendor compliance verifications, tax document collections (W-9 / Certificate of Insurance), and client-side onboarding requirements.
Work closely with account managers, recruiters, and partner vendors to resolve documentation gaps or contractual discrepancies swiftly.
C. U.S. Immigration & Visa Case Coordination
Coordinate visa filing workflows, including H-1B (cap, transfers, amendments, extensions), Prevailing Wage Determinations (PWD), PERM Labor Certifications, and I-140 Immigrant Petitions.
Act as the primary administrative point of contact with external U.S. immigration attorneys and consultants.
Monitor immigration case statuses, tracking key milestones, expiration dates, extension deadlines, and document renewals.
Maintain complete case trackers and report status updates to internal leadership and immigration attorneys.
D. Cross-Functional Operations & Reporting
Ensure strict data confidentiality and accuracy across all legal, immigration, and employee files.
Generate periodic status reports on onboarding pipelines, immigration cases, and compliance audits for management review.
Resolve employee/consultant queries regarding U.S. HR policies, benefit programs, and compliance procedures.
4. Requirements & Qualifications
Mandatory Experience & Technical Skills:
Experience: 2 to 5+ years of direct experience in U.S. IT Staffing HR Operations.
Onboarding & C2C: Hands-on experience executing W2 onboarding workflows and processing C2C agreements.
Immigration Frameworks: Working knowledge of U.S. immigration processes—specifically H-1B, PWD, PERM, and I-140 filings.
Regulatory Understanding: Familiarity with USCIS, Department of Labor (DOL), and E-Verify/I-9 compliance requirements.
Legal Coordination: Prior experience collaborating with U.S. immigration attorneys and handling confidential legal documentation.
Key Attributes & Shift Requirements:
Shift Alignment: Strict willingness and availability to work U.S. Business Hours / Night Shift in Hyderabad.
Skills: Excellent written and verbal communication skills, high attention to detail, strong case management capabilities, and tight deadline adherence.
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Success Stories from Candidates Placed in this Field
Vrushali Prakash Mali - Pune
WNS, Pune - Senior HR
★★★★★
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Ragini Govind Parit - Bangalore
British Biological, Bangalore - HR Executive
★★★★★
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