ExcelGens, Inc. is a global workforce solutions and IT consulting organization providing contingent staffing, permanent placement, managed service provider solutions, and human capital services across North America and global markets. Staffing and Recruiting. 201 to 500 employees.
ExcelGens, Inc. is hiring a seasoned US Compliance Manager - HR to own and drive client-related compliance across US staffing and workforce operations in an on-site setup based at Udyog Vihar Phase 1, Gurgaon. Operating during US shift hours (6:30 PM to 3:30 AM IST, 5 days a week), this role is responsible for ensuring worker onboarding, documentation, timekeeping, worker classification, and payroll-aligned processes comply with US federal, state, and client-specific requirements while maintaining continuous audit readiness. Immediate joiners are preferred.
Key Responsibilities:
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Lead HR compliance for US contingent and permanent workforce, overseeing end-to-end onboarding, background checks, I-9 and E-Verify verification, and worker classification (W2, 1099, C2C).
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Validate all onboarding documentation prior to employee start dates to ensure 100% compliance from day one.
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Manage compliance workflows across client VMS and MSP platforms such as SAP Fieldglass, Beeline, and Magnit, including onboarding milestones, timesheet reconciliations, and assignment updates.
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Maintain accurate and compliant employee records across internal ATS/HRIS platforms including Workday, Ceipal Workforce, Bullhorn, and Fingercheck.
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Monitor adherence to US federal, state, and local employment regulations including FLSA, FMLA, EEO, ACA, and wage-and-hour guidelines.
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Coordinate corporate benefits and retirement plan compliance, including Future Plan programs.
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Conduct regular internal compliance audits, identify operational gaps, and implement corrective action plans.
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Facilitate client, third-party, and regulatory audits with prompt, accurate, and comprehensive documentation packages.
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Monitor and track expiring documents, including work authorizations (OPT, CPT, H-1B), professional licenses, and certifications.
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Draft, standardize, and update SOPs and audit checklists; train recruiters, account managers, and junior team members on compliance standards.
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Build and present compliance MIS reports, risk assessments, and executive dashboards for leadership and clients.
Required Skills and Qualifications:
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5+ years of dedicated experience in US HR compliance, with strong hands-on expertise in the US staffing industry.
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Practical working knowledge of VMS and MSP platforms (Fieldglass, Beeline, Magnit) and HRIS/ATS systems (Workday, Ceipal, Bullhorn, Fingercheck).
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In-depth understanding of US employment laws, worker classification, labor standards, and staffing compliance protocols.
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Demonstrated experience handling external audits, document control, and risk management frameworks.
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Prior experience working within a staffing agency setup and leading or mentoring junior compliance specialists is good to have.
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Excellent communication, coordination, and stakeholder management skills.
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