Job Description
ALIV is a regenerative wellness organization focused on advanced wellness and regenerative care. The organization operates in the public health and regenerative wellness space and has 11–50 employees.
ALIV Regenerative Wellness is seeking a hands-on HR Executive to run end-to-end HR operations while actively building ALIV’s culture. This role owns onboarding, attendance, payroll inputs, incentive tracking, training coordination, probation audits, and confirmation workflows. The position requires heavy Excel usage for data hygiene, analysis, dashboards, and support for operational trackers such as inventory and sessions.
Role Summary
Hands-on HR Executive to run end-to-end HR operations while actively building ALIV’s culture. This role owns onboarding, attendance, payroll inputs, incentive tracking, training coordination, probation audits, and confirmation workflows. Heavy Excel usage includes data hygiene, analysis, dashboards, and support for operational trackers like inventory and sessions.
Key Responsibilities
Culture & People Experience
Drive ALIV’s culture on ground including team rituals, communication norms, feedback loops, and basic engagement activities.
Maintain employee discipline and professionalism standards aligned with leadership expectations.
Hiring Support & Onboarding
Coordinate hiring logistics including interview scheduling, documentation, and offer rollout support.
Own onboarding and induction including joining formalities, orientation plan, SOP walkthroughs, and department introductions.
HR Operations (Core)
Manage attendance, leave, and shift or roster tracking through HRMS and Excel.
Prepare monthly payroll inputs including attendance finalisation, incentives, deductions, and reimbursements and coordinate with Accounts and CA.
Maintain employee records including letters, contracts, KYC, files, and HR documentation.
Training, Probation Audits & Confirmations
Create structured induction and training checklists per role and coordinate training sessions with team leads.
Run probation audits including weekly check-ins, performance tracking, and behavioural and culture fit review.
Coordinate confirmation decisions with management including confirm, extend, or not confirm decisions with proper documentation.
Incentive, Productivity & Operations Tracking (Excel-heavy)
Maintain trackers for incentives, sessions delivered, productivity, leave, and department-wise performance.
Manage and audit operational Excel sheets including inventory logs, consumption, and replenishment triggers in coordination with Operations.
Build dashboards and monthly reports for management including trends, gaps, and action items.
Compliance & Process Discipline
Ensure statutory compliance hygiene including PF, ESIC, PT, and Shops & Establishments through internal tracking and CA coordination.
Support POSH documentation and coordination as required with ICC processes in place.
Improve SOPs and documentation for HR workflows including templates, checklists, and trackers.
Cross-Team Support (Bonus)
Support basic accounts tasks including invoice filing, reimbursement checks, and vendor documentation as needed.
Support marketing and administration tasks during peak periods including coordination and vendor follow-ups. This support is optional but appreciated.
Must-Have Skills
Advanced Excel including pivots, lookups such as XLOOKUP and VLOOKUP, SUMIFS, data validation, conditional formatting, charts, and basic dashboards. Power Query knowledge is a plus.
Strong HR operations knowledge including attendance, payroll inputs, incentives, documentation, and probation workflows.
Good communication skills in English and Hindi or Marathi, mature handling of sensitive issues, and confidentiality.
Strong ownership mindset, follow-through, and comfort in a fast-moving clinic or startup environment.
Qualifications
Graduate or Postgraduate in HR, Business, or Commerce. MBA or PGDM in HR is preferred.
3–5 years of HR Operations experience. Clinic, hospital, or startup experience is preferred.
Experience with HRMS and payroll coordination is a plus.
KPIs (6-month probation)
Payroll accuracy of 99% or above error-free cycles and incentives closed on time.
Attendance and leave data accuracy of 98% or above with monthly closure by a fixed date.
100% onboarding documents and induction checklist completed within 7 days of joining.
100% on-time probation check-ins and confirmation recommendations with evidence.
Weekly updated Excel trackers and management reports delivered on schedule.
Inventory and session tracker variance reduced month-on-month with stockout escalations flagged early.
Culture participation in rituals and engagement along with reduction in recurring HR issues including lateness, miscommunication, and SOP non-adherence.
What We Offer
High ownership role with direct access to management.
Clear SOPs, structure, and room to build systems from scratch.
Growth path to HR Ops Lead based on performance.
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